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What is a Drawing Register?

A drawing register is more than just a pile of papers

It goes without saying that drawings are fundamental to any construction project. With each detail or specification of a structure requiring multiple drawings, it doesn’t take much before the management of them can get out of hand.

Little wonder that Project and Site Managers have long relied on transmittal structures – continuously updated tables that track the addition of revisions, and changes to existing documents.

Drawing registers – or transmittals – provide a standardised way of tracking those revisions, with the familiar grid showing the drawings down the left side and the dates of revisions across the top.

The table format makes it easy to visually track the latest version of documents, and old versions are archived for future reference. Because documents can be grouped according to a set or a discipline – for example, structural engineering, architectural and the like – the drawing register also makes it easy to generate transmittals that track to whom each drawing, or set of drawings, has been sent.

Moving the register online

It is never easy to track documents on paper. Effectively managing so many revisions and transmittals is an art in itself. That’s why construction managers have been eager adopters of digital systems that simplify the maintenance of drawing registers and monitor workers’ access to those drawings.

Yet many software tools have become victims of their own complexity. Instead of using the simple visual motif that worked so well on paper, they complicate the register with complex descriptions and layouts that don’t always make it obvious which drawings are the latest revision.

Site Supervisor has used the familiar grid layout (Transmittal) to ensure that our register is easy to use and easy to understand. After all, anyone in the building industry knows how to read a classic drawing register.

Because all documents are loaded into the single repository, documents are automatically indexed and archived as new versions are added. Highly optimised rendering ensures that workers can quickly and smoothly move around plans, and zoom in on them, without loss of resolution or detail, on any device.

When it’s time to distribute revisions, the process is simple: just upload a new revision into the drawing register. If an approval is required it will notify the person. Once approved, Site Supervisor notifies the team allocated to the project of the updates.

The next-generation drawing register

Why has the industry put up with paper for so long? Because there wasn’t a drawing register that could match the intuitive design and sheer updatability of a paper solution.

Site Supervisor has changed all that, with an intuitive approach that sets the standard for the future.

The drawing register combines everything that architects, consultants and general contractor need to keep track of thousands of documents simultaneously, with capabilities to bring the sub-contractors and workers into the distribution at the right time.

This completely changes the drawing register from being a relatively-static archive of documents, into a living index that grows and changes along with the project.

It becomes the ‘single source of truth’ from which jobs are created, tasks assigned, disputes resolved, and questions answered.

And it’s available to anybody with a smartphone, tablet or computer. That means there’s no need to run back to the site office any time you want to check a dimension, query a material specification or confirm a required standard for compliance. All can be achieved at the work site.

Once you’ve seen one in action, it’s easy to understand why a fully-interactive digital drawing register and transmittals are the way of the future. Site Supervisor provides the tools to get you there, and beyond at a cost everyone can afford.

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SiteSupervisor is the collaboration network for the construction industry, created to reduce risk across every project. With unsurpassed drawing distribution and document control, powerful task management, business connections, and profiles which stay with you from project to project. SiteSupervisor is THE digital ecosystem delivering productivity improvement to our industry through effective collaboration.

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