We all have a mountain of data about our employees. In larger companies, the HR team spends much of their lives chasing documents.
In the construction industry, we probably need to know more about our employees than just about any other industry. It is important to know who has a First Aid qualification or who has a license to operate specific machinery or work in specific locations at height, confined spaces etc.
How do we store this information? Is there a central register? Is it properly organised? Or alternately, is there a folder or cardboard box with each person’s name on it? As a new item comes in, it’s dropped on top, presumably when looking for something specific, the first version a searcher comes across ought to be the most recent. Is your system even worse than that?
The onus here is quite clearly upon the business to ensure the information is up to date. Which for most probably means that a check-list register must be held for every employee so that as documents become stale, they can be updated.
Some people get all the good jobs!
However, would it make more sense to put the control of the documents in the hands of the document owners: the employees? With a degree of oversight, of course. By maintaining an up-to-date on-line repository, each employee is able to manage their own affairs, and HR’s involvement is reduced to keeping a watch on pending expirations and notifying people that they have to take action.
It becomes easy to audit qualification requirements – perhaps you’re required to have three licensed forklift drivers on a project, or a minimum of two first aid qualified people. A quick look at the employee on-line records would confirm this easily.
Best of all, the information should be available on any device, from your PC at home, the phone in your pocket and everything in-between.
SiteSupervisor provides the ability to get your whole team on the same platform, free forever. Get your employees on so they too can see the benefits of the platform.